At eBrief Ready, we’re always looking for ways to reduce manual effort and streamline the document management process for legal professionals. That’s why we’re excited to announce the launch of our smart renaming feature.
What is smart renaming?
This new development simplifies the way documents are named as they’re uploaded to your matter or brief. Instead of manually naming each file – a task that can be both tedious and time-consuming – the system automatically suggests names based on the contents of the document and your preferred naming conventions.
This feature supports:
- Automatic document naming on upload
- Naming templates, so firms can apply consistent, customised conventions
- Manual override, allowing users to review and edit names at any time
Whether you’re uploading one file or one hundred, the system works behind the scenes to instantly generate descriptive, structured file names that bring clarity to your matter.
Why it matters
In legal practice, clear and consistent document naming isn’t just helpful – it’s essential. Unnamed files like scan001.pdf or doc_final.docx slow down review and increase the risk of oversight. Manually renaming files is a burden, especially when dealing with hundreds of documents in litigation, discovery or briefing.
Smart renaming:
- Saves significant time – we estimate that renaming 100 documents may take upwards of 30 minutes, whereas this new feature will allow you to do it in less than 3 minutes
- Improves clarity – making it easier to locate, sort and work with files
- Supports compliance – by ensuring consistent naming conventions across users and matters
How it works
As documents are added to the platform, our system reviews the file contents – headings, metadata and key information – to suggest a name that reflects the document’s purpose or subject matter.
Firms can deploy custom templates to tailor naming conventions to their workflow. Whether you want names to reflect document type, date, party or matter – the system follows your lead.
The feature can also classify documents into folders during upload, further streamlining the organisation process.
Privacy and control
The smart renaming feature has been designed with legal confidentiality in mind:
- It does not alter or manipulate document contents
- It analyses documents solely to suggest names or apply folder classifications
- It is entirely optional and can be disabled at any time
Users remain in full control – suggested names can be reviewed, edited or replaced at any point.
A smarter way to work
Smart renaming is part of our commitment to helping legal professionals work faster and with less friction. By reducing the time spent on manual tasks, we’re helping firms stay focused on what matters most – the work itself.
If you’d like a demo or help getting started, our team is here to assist. Book a consultation here or get in touch with our Support team.